JOURNAL
of the SOCIETY FOR ARMY HISTORICAL RESEARCH
Notes
for Contributors/Style Sheet
1.
Introduction
The Journal
of the Society for Army Historical Research is published quarterly, in
March, June, September and December. The Hon. Editor welcomes Articles, notes
and documents from members and non-members of the Society on any aspect of the
history and traditions of the British Army, including the Militia and Volunteer
Forces, and armies levied by the Crown in earlier times. Submissions on the
history of land forces in the countries of the Commonwealth and former British
Empire are also most welcome. The Hon. Editor wishes to point out that articles
accompanied by good-quality colour or black-and-white illustrations are
currently in short supply. All articles are peer refereed and are abstracted in Historical
Abstracts and America: History and
Life.
Contributions
submitted for consideration should be, so far as possible, compiled in
accordance with the guidelines below. Items accepted for publication may be
returned to the author for corrections to bring them into conformity with these
guidelines, if they do not so conform when submitted. Articles should be no
longer than 9000 words, and may be returned for shortening if they exceed that
length. Communications should not exceed 5000 words. Contributions for the Notes
and Documents section do not usually run to more than 1000 words. Articles
should be typed using double spacing on one side of A4 paper, with wide margins.
Authors should submit two copies of his or her manuscript (whether an Article or
Note/Document), retaining a further copy for reference. An electronic copy of
the article (either on a disc or by e-mail attachment) must be included (if this
is not possible contact the editor).
In general, for all
matters of style, authors should consult:
1. R.M. Ritter
(ed.), The Oxford Dictionary for Writers and Editors (Oxford: OUP, 2000)
2. R.M. Ritter
(ed.), The Oxford Guide to Style (Oxford: OUP, 2002)
Please note that the
editor will also accept as style guides the New Hart’s Rules (OUP,
2006) and the New Oxford Dictionary for Writers and Editors (OUP, 2006).
2.
Notes and quotations
Should also be
double spaced, and numbered consecutively throughout the article. Notes should
not appear at the foot of each page but should be typed separately at the end of
the article, beginning on a fresh page. As far as possible, they should be
restricted to references only. The editor will cut unnecessary text in notes.
3.
Quotes
Within the text
single quotation marks should be used. Double quotation marks should be used
only for quotations within quotations. Quotations of over fifty words should be
indented, without quotation marks.
4.
Dates
1.
Write out dates in full, but do not use any commas: 19 June 1976.
2.
Spell out century numbers in full: the nineteenth century (but remember
to hyphenate the adjective:
nineteenth-century fashion).
3.
For a year that covers more than one calendar year, such as an academic
or financial year, use an oblique stroke: 1987/8.
4.
Do not abbreviate months except in notes where (excepting May, June, and
July) months should be abbreviated to their first three letters.
5.
Decades should be 1930s, not 1930's, thirties, or Thirties [note: there
is no apostrophe].
5.
Abbreviations and Contractions
Distinguish between
the two. Terminate with a full stop only when the last letter is not present:
Thus Mr, Dr, Ltd, St, Cpl, Sgt, Capt., Maj., Brig. Note that abbreviations of
ranks should only appear in footnotes and statistical tables. Otherwise, ranks
should be written in full. Do not use full stops with abbreviations (i.e., BBC),
only with initials of names (i.e., J. B. Smith).
6.
Numbers
1.
In general, use words for numbers up to ten.
2.
From 11 upwards, use figures.
3.
Figures should be spelt out when starting a sentence.
4.
Use a comma in thousands or above, i.e. 9,750, 10,650.
5.
Figures must be used before abbreviations, i.e. 6 km.
6.
Figures are always used for percentages except when starting a sentence.
Per cent should be in full in the text, % in tables and endnotes.
7.
Write 0.5, not .5.
8.
Page ranges should be as follows: 786-9, not 786-789; but 11 to 19 are
always written in full, i.e. 14-17, 111-14.
9.
Use numbers for ages, e.g. 45 years old.
7.
Capitalisation
Should be used for
the specific rather than for the general, as, for example: God, the Queen, the
British Army. When referring to individuals, write of ‘Colonel John Burgoyne,
16th (Light) Dragoons’. Elsewhere, you might refer to him as John Burgoyne,
colonel of a regiment of Light Dragoons. In the cases of ‘Militia’,
‘Highlanders’, ‘Volunteers’ and other military organisations, when a
formed unit is directly referred to the capital letter should be used (eg ‘The
Black Watch captured the position and the Highlanders then continued their
advance’). Otherwise use lower case, as ‘the attacking force was largely
composed of volunteers’.
8.
Ranks and Regiments
Designations of rank
should be given in full in the text, but abbreviated in footnotes.
9.
Italics
Please type in
italics or underline (it means the same thing to typesetters). Italics should be
used for emphasis only sparingly. The following rules are a guide as to what
should and should not be italicized:
1.
Titles of published books (but NOT the Koran, the Bible). Titles of
periodicals, long poems, paintings, plays, films, operas and oratorios (but NOT
TV or radio programmes, which should be in roman and quotes).
2.
Names of ships should be italicized.
3.
Foreign words or phrases in an English sentence should be italicized, but
foreign-language quotes should be treated as normal quotes.
10.
Abbreviations
Those to be used
are: L/Cpl, Cpl, Sgt, Sgt-Mjr, 2nd Lt, Lt, Capt., Maj., Lt-Col., Col., Brig.,
Maj-Gen., Lt-Gen., Gen., FM.
11.
Regimental names
These should be
given as they appear in the Army List for the years under discussion.
12.
References/Notes
These should be
supplied as endnotes. They should be full enough when first cited to be readily
identifiable. Any further citation should be indicated by a clear abbreviation.
Avoid art.cit., loc.cit., op.cit. When a reference to a particular page or folio
of a single work is followed in the next footnote by a reference to the same
item, ibid. (not italic) may be used, but for the sake of clarity it should
never be used after citations of more than one work. References to books should
indicate author(s) by forename(s)/initial(s) and surname, title in italics
(underlined in typescripts), place of publication and date in round brackets
separated by a comma, and, finally, page number(s). The name of the publisher
should be included only if considered unusual, or significant in the context of
the article. For archival sources list the details of the document (sender,
recipient, date), then the details of the archive, and then archival document
reference number.
Example One (book):
A. Woolrych, Soldiers and Statesmen: The
General Council of the Army and its Debates 1647-1648 (Oxford, 1987), p.
280.
Thereafter use
Woolrych, Soldiers
and Statesmen, pp. 234-56
Example Two (edited volumes):
First references to edited volumes should indicate the title in italics, the
editor(s), number of volumes, place of publication and date in round brackets,
volume and page.
H. L. Snyder (ed.), The Marlborough-Godolphin Correspondence (3 vols, Oxford, 1975), ii,
28
Thereafter use
either:
Snyder, Marlborough-Godolphin
Correspondence, ii, 25-8
Example Three (book chapters/articles):
References to articles and essays should indicate author, title of article in
single quotation marks, journal or title of edited essays in italics, editors of
essays, place of publication and date in round brackets, volume where
appropriate, and page:
R. Davis, ‘English
foreign trade, 1660-1700’ in E. M. Carus-Wilson (ed.), Essays
in Economic History (3 vols, London, 1957-62), ii, pp.257-72
Thereafter use:
Davis, ‘English
foreign trade’, p. 264
H. C. McCorry,
‘Rats, lice and Scotchmen: Scottish infantry regiments in the service of
France, 1742-62’, JSAHR 74 (1996),
1-38
Thereafter use:
McCorry, ‘Rats,
lice and Scotchmen’, p. 45
Example Four (archives):
First references to manuscripts should always give the location and collection
in full, indicating an abbreviation in round brackets for further references:
(1) Typescript of
letters of Capt Nicholas Delacherois, 9th Foot, National Army Museum (NAM),
7805-63, fol. 45
Thereafter use:
Document details,
NAM 7805-63, fol. 56
(2) Russell to
Smith, 9 Jan. 1827, Russell Papers, National Archives (formerly the Public
Record Office) (NA), 30/22/156, fol. 45
Thereafter use:
Document details,
NA, Russell Papers 30/22/156, fol. 56
13.
Acknowledgements
Should whenever
possible be made in endnotes rather than in the body of the text. It is
suggested that general acknowledgements are most appropriately supplied in, or
as part of, a first footnote.
14.
Biographical note
Authors are required
to submit a very brief biographical note, which will be printed in a
supplementary section of the Journal.
15.
Copyright material
It is the
responsibility of the author to ensure that permission has been given for the
reproduction of copyright material, and the author must meet any reproduction
fees that the copyright owner may require. Permission to quote from or to
reproduce material in copyright should be acknowledged, either in footnotes, or
as part of a caption accompanying illustrations.
14.
Submission
February 2006